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U.S. Post Office Regulations
Postal Service requires properly installed and approved mail receptacles at each residence.
A rural-type mail box must be located within eighteen (18) inches (minimum) off the roadway. The bottom of the mailbox door must be between forty-two and forty-eight inches from the ground.
Your house number must be on either your house or on the mail box in numbers at least one inch in height
Approaches to the mailboxes must be clear of vehicles trash cans and obstruction that would hinder the carrier from serving your mailbox without dismounting from the vehicle.
Mailboxes must meet the minimum requirements of the Postal Service as noted above. Below are guidelines specific to Newport Cove HOA
All foliage must be kept lower than the cross-bars.
Posts supporting the mailboxes must be white.
ACB Procedures for mailbox
Prior to beginning any exterior improvements, you will need to consider if you, the homeowner, or a contractor will be doing the work.
Although most jobs will be encouraged to be done by a contractor, the homeowner is allowed do the work themselves. If the homeowner is taking on the task, the homeowner is responsible for any and all insurance matters if someone is injured in the job.
In the planning stage, the homeowner should work with their GC to determine the scope of the job. A design specification should outline the job, including type, material and color of the mailbox. According to USPS, the mailbox and post should be white
If the homeowner determines they will use a GC (General Contractor), the contractor is required to provide both their contractor’s license and the contractor’s proof of insurance.
Requesting ACB approval to start project
With the planning stage completed, the homeowner can now submit the completed ACB request form along with the contractor’s license and insurance and design specifications to the ACB committee for review. We ask for duplication of all documents.
The ACB will then review all plans to ensure all paperwork is included.
After the ACB has approved your plans, you may proceed with the improvement.
One set of signed documents will be returned to you for your records while the other set of plans will be recorded by the ACB for reference.
Approval of proposed plans does not waive the necessity of obtaining any required city or county permits, obtaining a city permit does not waive the need for ACB approval.
Completion of project
Once the job is completed, the homeowner needs to submit a signed filled out completion form to the ACB. These results will then to filed in the small club house for reference.
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