ARCHITECTURAL CONTROL BOARD
An association’s governing documents may require HOA board approval before a resident may make a physical improvement or modification to the member’s property. In such cases, the HOA adopts an architectural application and approval process for members to utilize, and to assist the association in administering its architectural standards. The responsibility for reviewing and approving or disapproving a member’s architectural application is commonly delegated to an Architectural Control Board (ACB) that is separate from the board.
The ACB exists to help ensure consistency of design criteria and requirements included in the Declaration, Rules, and Architectural Guidelines.
The ACB process ensures that any additions or modifications to property maintain the appearance and property values of the community and do not unreasonably impact the rights of the surrounding neighbors who may be affected by the modification/addition.
All proposed exterior changes to homes and landscaping changes (both in the front and rear of homes) must be reviewed and approved by the ACB. Any improvement or addition including but not limited to, painting, fence installation, landscaping, patio covers, etc. must first be approved by the Architectural Control Board.
No material alteration, addition, or modification to a home or other improvement, or material change in the appearance thereof, can be made without written approval of the ACB as required by the Declaration. Any and all alterations, deletions, additions, and changes of any type or nature whatsoever to the existing approval by the ACB shall be subject to an updated approval by the ACB in the same manner as required for the original plans .
ARCHITECTURAL APPLICATION & APPROVAL PROCESS
Prior to beginning any exterior improvements, you will need to consider if you, the homeowner, or a contractor will be doing the work.
Although most jobs will be encouraged to be done by a contractor, the homeowner is allowed to do the work, depending on what is being done. If the homeowner is taking on the task, the homeowner is responsible for any and all insurance matters if someone is injured in the job.
However, when the homeowner hires a contractor to do the job, the contractor is required to provide both the contractor’s license and the contractor’s insurance.
Once this decision is made and the associated paperwork is provided, then the homeowner can submit the ACB request form as well as any pertinent information to the ACB board.
ACB forms can be found and downloaded from this WEB site or are available in the small club house.
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Below is the ACB approval process:
Prior to Beginning Any Exterior Improvements, Renovations or Modifications;
Submit an ACB request (duplicate copies of all documentation)
- Submit a written request to the Architectural Control Board describing the nature of the proposed improvement or modification.
- If you are using a contractor, provide both a copy of the contractor’s license and a copy of contractor’s proof of insurance
- If you are a DIY (Do It Yourself) type owner, the resident will use their homeowner’s insurance.
Under no circumstances will the ACB members be held liable for any jobs approved by the ACB.
In addition to the ACB request form and contractor information (if applicable), submit two (2) sets of plans, including, where appropriate, site grading plan, lot line plan depicting existing structures as well as proposed structures, specifications, material types, landscaping plans including plant types, sizes and quantities and exterior color samples.
Additional guidelines, regulations and design plans can be found on this WEB site for the following:
- Hurricane Shutters
- Roof Tiles
- Screen and Patios
- Landscaping and Design
This list will be updated, as different types of improvements become more widespread.
ACB approval of ACB request -Next Steps
Now the homeowner can submit duplicate ACB request forms along with contractor license and insurance and design specifications to the ACB committee for review.
Approval of proposed plans does not waive the necessity of obtaining any required city or county permits, obtaining a city permit does not waive the need for ACB approval.
After the ACB has approved your plans, you may proceed with the improvement.
One set of documents will be returned to you for your records, the other set of plans will be on file with the ACB for reference.
At this time, your signed ACB approval form may be taken to either your contractor and/or the local government entities to obtain necessary permits.
Finally, once the job is completed, the homeowner should contact the ACB to sign completion forms.
ARCHITECTURAL CONTROL BOARD
Architectural Control Board (ACB) Forms & Color Chart